Comprehensive Workplan Management
Everything you need to manage the full lifecycle of strategic planning, implementation, monitoring, and performance evaluation.
Strategic Planning
Create and manage multi-year strategic plans with full KRA → Objective → Strategy → Activity hierarchy. Set 5-year targets and track progress across the entire plan lifecycle.
Learn MoreAnnual Workplans
Generate annual workplans from strategic activities with quarterly targets, budget allocation, and responsible person assignments. Automatically sync from the strategic plan.
Learn MoreTask Delegation
Multi-level delegation chain: Director → Deputy Directors → Senior Officers → Staff. Track acceptance, progress, and completion with priority levels and due dates.
Learn MoreM&E Reporting
Submit quarterly progress reports with evidence, narrative, challenges, and recommendations. Supervisors review and approve through a structured approval chain.
Learn MorePerformance Appraisal
Link workplan delivery directly to staff performance appraisals. Self-assessment and supervisor scoring with development plans and overall ratings.
Learn MoreAnalytics Dashboard
Real-time KPI tracking, completion rates, variance analysis, and trend charts. Role-based dashboards showing relevant metrics for each user level.
Learn MoreMid-Term Review
Structured mid-term review process with step-by-step activities, key findings, recommendations, and revised objectives for the remaining plan period.
Learn MoreRole-Based Access
16 distinct user roles with granular permissions. Each role sees their relevant data — from Super Admin overview to staff-level task lists.
Learn MoreNotifications & Alerts
Automated alerts for deadlines, report submissions, approvals, delegations, and system events. Never miss an important action or deadline.
Learn MoreEnterprise-Grade Workplan Management
SWMS digitizes the entire lifecycle of strategic planning — from plan creation through delegation, monitoring, evaluation, and performance appraisal. Supporting a multi-level organizational hierarchy with 8 regional offices and 47 counties.
5
Key Result Areas
30+
Strategic Activities
8
Regional Offices
100%
Digital Workflow
Accountability
Every task has a clear owner, deadline, and supervisor with full audit trail.
Multi-Level Hierarchy
Director → Deputy Directors → Officers → Staff delegation chain.
Real-Time Analytics
Live dashboards with KPI tracking and variance analysis at every level.
Evidence-Based
Staff submit reports with evidence; supervisors validate and approve.
The Complete Workplan Lifecycle
From strategy creation to performance evaluation — a seamless digital workflow.
Strategic Plan
Define your 5-year strategic plan with KRAs, objectives, strategies, and measurable activities.
Annual Workplans
Generate annual workplans with quarterly targets, budgets, and responsible person assignments.
Task Delegation
Delegate tasks down the hierarchy — Director to DDs, DDs to Officers, Officers to Staff.
Progress Reporting
Staff submit quarterly progress reports with achievements, evidence, and narrative.
M&E Review
Supervisors review reports, M&E coordinators consolidate, and management approves.
Performance Appraisal
Link workplan delivery to individual performance scores and development plans.
Multi-Level Access Control
16 distinct roles with tailored dashboards and permissions for every organizational level.
Super Admin
Full system configuration
Director
Strategic oversight & approval
Deputy Directors
Division-level management
Senior Officers
Operational execution
M&E Coordinator
Monitoring & evaluation
Staff
Task execution & reporting
Regional Staff
Regional operations
Viewer
Read-only dashboards
Ready to Transform Your Strategic Planning?
Access the portal to manage your strategic plans, workplans, delegations, and performance tracking — all in one comprehensive platform.